Provide quality service that continuously improves, that meets or exceeds public expectations, and that ensures all are treated with courtesy, dignity, and respect (including, e.g., judicial officials, parties, attorneys, law enforcement, staff, the public, etc.). Maintain regular and consistent attendance. Manage Probation Reception Desk activities and information flow take appropriate action as necessary to correct and clarify erroneous case information identify and report discrepancies and complex issues to Probation supervisor as necessary.įile and maintain office correspondence and records in accordance with proper file designations.ĭemonstrate heightened attention to detail when reviewing case information, sentencing dates, programming requirements, case deadlines, scheduled court events, etc. Review court journal entries to determine court orders and/or case status identify reason(s) for case referrals to Probation Department and coordinate Department’s appropriate next steps (e.g., intake questionnaire, victim contact information, driver intervention program (“DIP”) referrals, intervention in lieu of conviction (“IILOC”) referrals, etc.) track court case progress. Screen telephone calls and incoming mail personally handle matters that in the employee’s judgment do not require the attention of the Chief or Deputy Probation Officers. Must demonstrate considerable independence in preparing routine correspondence, distributing information, receiving complaints, directing public and defendant inquiries, and gathering relevant information.ĭemonstrate computer fluency transacting in the probation case management system and related court case management system. Probation Secretary reports directly to the Chief Probation Officer.ĮSSENTIAL DUTIES AND RESPONSIBILITIES include the following (and other duties as may be assigned): The duties are of such a nature that the employee often must work on several projects covering a wide variety of activity within a limited time period. This position is responsible for directing the operation of the probation office in an efficient manner. The employee in this part-time (up to 29 hours per week) position performs a variety of secretarial, reception, and administrative duties encompassing a wide and varied scope. Medina Municipal Court Probation Secretary Job Description/Part-time Position Salary Range $20.31 - $25.94 (G5) 2022 Medina Area Magazine and Community Guide.Medina Rec Hours, Policies and Advisory Board Info.
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